Assistant Vice President for Research and Director, Contracts & Grants Accounting

  • Position Title: Assistant Vice President for Research and Director, Contracts & Grants Accounting
  • Name of Institution: University of Florida
  • Campus Location: Gainesville, FL
  • Email:
  • Job Close Date: March 26, 2018

Classification Title

Assistant Vice President for Research and Director, Contracts & Grants Accounting

The University of Florida is currently recruiting for a talented and experienced leader to serve as Assistant Vice President for Research and Director, Contracts & Grants Accounting. The person in this position will be charged with leadership and management of the Division of Contracts and Grants Accounting whose mission is to oversee and support all post-award financial functions for sponsored and related projects, providing exceptional research support services, while protecting the University’s interests in an efficient and responsible manner. The Assistant Vice President for Research and Director, Contracts & Grants Accounting reports to the University Vice President for Research.

Job Description

The University of Florida

The University of Florida is a US public land-grant, sea-grant, and space-grant research university located on a 2,000-acre campus in Gainesville, Florida. It is a senior member of the State University System of Florida. The University of Florida is one of 62 elected member institutions of the Association of American Universities (AAU), the association of preeminent North American research universities, and the only AAU member university located in Florida. The University is classified as a research university with very high research by the Carnegie Foundation for the Advancement of Teaching. Following the creation of performance standards by the Florida state legislature in 2013, the Florida Board of Governors designated the University of Florida as one of the two “preeminent universities” among the 12 universities of the State University System of Florida. It is the third-largest Florida university by student population and is the eighth-largest single-campus university in the United States, with more than 54,000 students. The University of Florida is home to 16 academic colleges and more than 150 research centers and institutes. Annual research expenditures are in excess of $700 million. In 2017, U.S. News & World Report ranked the University of Florida as the 9th best public university in the United States.

Responsibilities of the Assistant Vice President and Director, Contracts & Grants Accounting

Applicants for this position should be a seasoned professional with in-depth expertise and experience in accounting and finance at a research university, including an understanding of generally accepted accounting principles and the impact of post-award accounting on university general ledgers and annual financial reports. This position works to cultivate and enhance the University’s financial accountability for sponsored awards. The successful execution of this role requires excellent communication and relationship building skills, a strong working knowledge of good accounting practices and federal accounting standards, understanding of accountability requirements of federal funding agencies and other funding sources, and an appreciation for higher education’s complex relationship with federal and state government. This role requires an ability to collaborate and build successful internal and external partnerships.

This person will be responsible for fiscal matters pertaining to the research, training, sponsored programs and public service contract and grants that have been awarded to the University. They will work closely with the UF General Counsel, the Division of Sponsored Programs, and Division of Finance and Accounting to implement the laws, statutes, rules and regulations promulgated by the Federal Government, State of Florida, University of Florida and the various funding agencies governing the contracts and grants awarded to the university. They will bear responsibility for the University of Florida’s compliance with OMB Uniform Guidance, related Circulars, and Federal Cost Accounting Standards. They will be responsible for adherence to the Cash Management Improvement Act that governs the draw-downs of federal cash. This person will serve as a liaison with a variety of agencies and professional groups to keep abreast of current developments and to ensure compliance with relevant laws and regulations.

This position will directly oversee UF Contracts and Grants Accounting, which is a unit within the Office of Research. Specific responsibilities of this unit include:

  • Overseeing the management of awards for compliance with sponsor’s financial guidelines.
  • Working with the affected units to ensure that processes and procedures are in place whereby expenditures are reviewed for allowability, allocability, reasonableness and consistency with funding agency regulations.
  • Advising principal investigators, departmental, and college administrators on university, state and federal guidelines governing expenditures and other award activities.
  • Establishing and maintaining contract and grant projects in the university financial system.
  • Preparing and submitting financial reports to sponsors.
  • Providing financial reports and reporting tools to investigators and departments as needed to assist in award oversight.
  • Invoicing sponsors, monitoring and collecting outstanding accounts receivable.
  • Overseeing close-out activity including transferring of residual accounts.
  • Depositing and maintaining records of payments received from sponsors.
  • Assisting auditors with data requests and reports.
  • Maintaining and monitoring records, encumbering, invoicing and processing payments associated with the University subcontractors.
  • Working collaboratively with other UF service units having sponsored project or university fiscal responsibilities.
  • Control and oversight of sponsored projects financial training programs and delivery to all University staff/faculty having financial interactions on sponsored programs.

Advertised Salary

Salary is competitive and commensurate with education and experience. The University of Florida offers a generous benefits package that includes insurances such as health, life, and dental as well as vacation, sick leave and personal days.

Minimum Requirements

Minimal qualifications for applicants include a Master’s degree in an appropriate area of specialization and six years of relevant experience; or a bachelor’s degree in an appropriate area and eight years of relevant experience.

Preferred Qualifications

Preferred qualifications include a Master’s or other post-baccalaureate degree.

The University seeks a proven leader with demonstrated vision and the ability to execute for results to support and enhance the University’s research, education, and public service mission. Strong written and verbal communication skills are essential, as is the ability to be collaborative, and to distill complex issues and make sound judgments and recommendations. The candidate should have the ability to develop a clear vision and strategy consistent with the University’s mission and best practices, and possess demonstrated leadership skills that result in the production of high-quality services and exceptional standards.

Special Instructions to Applicants

The application packet should include a cover letter detailing how the applicant’s experience and skills meet the qualities and qualifications articulated in the position announcement; a resume or curriculum vitae; and contact information for three references. (References will not be contacted prior to further communication with the applicant.)

To obtain additional position information or if you have questions, please contact Michael McKee, Vice President and Chief Financial Officer and Search Committee Chair,

Position is open until filled.

The University of Florida is an Equal Opportunity Employer. The University is committed to non-discrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information and veteran status in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.

The “government in the sunshine” laws of Florida require that all documents relating to the search process, including letters of application/nomination and reference, be available for public inspection upon request.