Best Practices

2014 Best Practices: CALL FOR PROPOSALS

College and university business officers wishing to compete in the 2014 “Best Practices” award program may submit a proposal by October 15, 2013. The submission guidelines for the 2014 competition are shown below.

Under the generous sponsorship of ARAMARK, “Best Practices” showcase the best of college and university business officers’ efforts in creating better, more efficient, and customer friendly business practices. Past submissions have showcased a wide variety of unique programs improving the operations of the college campus. The following institutions presented their best practices in Atlanta Georgia at SACUBO’s 2013 annual meeting:

  1.     Old Dominion University (Grand Finalist) – The Monarch Project
  2.     Elon University – Faculty Staff Wellness Program
  3.     The University of Georgia- Saving Money, Yielding Better Results: Implementing an Internal Executive and Faculty Search Function
  4.     University of Arkansas, Fayetteville – You Track It: Decentralized Access and Control with Electronic cradle to Grave Inventory Management
  5.     The University of Georgia -Touchnet Mobile: A convenient Option for Paying On the Go

The 2014 competition will select FIVE finalists to showcase their “best practice” at the SACUBO annual meeting April 13-15 in San Antonio, Texas.  The participant/institution with the overall “best practice” will receive an honorarium of $1,500. Runners-up will receive $750 each.

Guidelines for Final Submission

In order to be considered for the 2014 Best Practices Award, each finalist must submit a proposal providing detail of his or her best practice.

Proposal Format

Each proposal must be submitted via electronic mail as an attached Word document to David Koehn, Best Practices Coordinator,

Title Page

Each proposal must have a title page in bold CG Times 14 font or a similar business quality font (left justified). The author of the proposal should be listed directly under the title in bold CG Times 12 font. Beneath the author, with single spacing, list the institution or organization affiliation of the author. If there is more than one author, double space, and follow the direction as listed with a single author.


The abstract from the original entry should be page one of the proposal. The abstract should be single space and italicized CG Times 12 font.

Introduction of the Organization

Following the abstract, please introduce and describe the institution or organization that was benefited by the “best practice.” This description may

be as brief or as detailed as you like, but do this with double-spaced paragraph form in CG Times 12 font. Please do not simply list the information.

Statement (restatement) of the Problem/Initiative

Continuing in double-spaced paragraph form (CG Times 12 font), state (restate) the challenge that required correction or improvement.


Describe the methodology used to develop the best practice initiative. There may be any number of tasks that were needed to develop your best practice. This information would be helpful if another institution would wish to pursue the same endeavor. Did the initiative require additional personnel, capital equipment purchases, or electronic systems solutions? What were the cost and/or budget ramifications? Please include any faculty, student, or administrative involvement required or solicited during the planning stage.


Describe the implementation process. Information that concerns the timeline, pitfalls, and issues is helpful to those interested in duplicating your best practice.


Discuss the benefits enjoyed by implementing the best practice. Cost savings, efficiencies, personnel performance improvements, student satisfaction or other benefits that occurred as a result of the best practice implementation.


Discuss anything that might have been done differently. (If applicable)

Proposal Delivery and Deadline

The deadline for submission is October 15, 2013. The proposal must be sent via electronic mail to

2013 Best Practices Submissions


To see past years submissions, select a year for the Best Practices Archives.