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Charge to the Small Institutions Committee

May 14, 2004

Charge:

The Committee is responsible, within the scope of SACUBO’s mission and goals, for promoting the interests of those institutions given Carnegie Classification as Baccalaureate Colleges I or II. Its mission is to identify, articulate and represent the distinct professional interests and issues of small institution members and to provide professional development, membership services and networking opportunities within that focus for the SACUBO organization. The Committee is also responsible for assisting the Third Vice President in the development and execution of the Association’s membership plan and increasing member participation in all SACUBO activities. The Chair, Small Institutions Committee, shall coordinate the Committee’s annual plan and activities with the Third Vice President and shall submit an annual progress and evaluation report to the SACUBO Board.

Membership:

• Members are generally appointed to three-year staggered terms by the First Vice President prior to taking office as President.
• Immediate self-succession of regular members normally is not permitted except in the case of an individual who completes an unexpired term and is appointed to serve an ensuing full term. (SACUBO Bylaws Article 6.1 Appointments)
• The committee will consist of approximately fifteen (15) members from small institutions, preferably no more than one representative from each state.

Meetings:

• One meeting annually will be supported with reimbursement per SACUBO travel policy. This meeting normally will be held at the next SACUBO Annual Meeting site in June of each year.
• A telephone conference Committee meeting will be held each year prior to the annual meeting where the committee’s appointments are finalized. The purpose of the telephone conference call is to identify topics and speakers for the Chair to present to the SACUBO Professional Development Committee at its meeting held in conjunction with the SACUBO Annual Meeting.
• Additional meetings may also be scheduled by the Chair concurrently with the Fall Workshop or with the Annual Meeting for those members who are able to be present at their own expense.
• The remainder of the work of the Committee is accomplished by mail, fax, e-mail and telephone.
• Committee members are encouraged to attend, at their institution’s expense, the SACUBO Fall Workshop and the SACUBO Annual Meeting.

Linkages:

• The Chair of the Committee serves as a voting member of the Professional Development Committee.
• The Chair is a voting member of the SACUBO Board.
• The Chair will be nominated as the SACUBO representative to the NACUBO Small Institutions Council in the year prior to taking office.
• The President of SACUBO will work with NACUBO to attempt to get one or more additional members of the Committee to serve as Southern representatives to the NACUBO Small Institutions Council.
• The Chair and the Small Institutions Committee will work with the NACUBO Member Relations Council, to coordinate Small Institutions membership activities with NACUBO’s member relations goals and objectives.

Tasks and Responsibilities:

• To inform the Chair, SACUBO Professional Development Committee, Chair, SACUBO President and the SACUBO Board of Directors about professional issues of particular concern among business officers at small institutions;
• To recommend SACUBO’s positions on these professional issues;
• To identify and articulate aspects of institutional business affairs that are distinctive among small institutions;
• To advise the President and the Board of Directors on how SACUBO can most effectively meet the small institutions’ distinctive needs in professional development, member services, and collegial networking;
• To advise the President and the Board of Directors on how membership from the subject institutions can most effectively contribute their insights, energies, and influences to the betterment of SACUBO’s collective membership;
• To plan, organize and conduct concurrent sessions focused on small institution issues during the annual meeting and fall workshop. This task should be accomplished in coordination with the overall meeting schedule as developed by the Professional Development Committee;
• To provide the Drive-In Workshop Coordinator with session topics and assist with the coordination and hosting of regional workshops;
• To conduct membership activities, in coordination with the Third Vice President and Treasurer, that promote SACUBO membership from small institutions in the region. These activities may include initiating contact with new business officers, promoting attendance at SACUBO activities among constituents, establishing and disseminating information about peer networking that provides assistance on specific problems/issues, etc.;
• To work with the NACUBO Member Relations Council, to coordinate Small Institutions membership activities with NACUBO’s member relations goals and objectives;
• To submit articles and information about committee activities and plans as well as appropriate news about individuals and institutions to the SACUBO Ledger editor for each issue;
• To support constituent member recognition by submitting appropriate nominations for the SACUBO Distinguished Service Award and the Retirement, Recognition and Necrology program;
• To compile and periodically update a list of vendors and organizations in partnership with the small institutions for SACUBO sponsorship opportunities.