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Position Description:
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GENERAL DESCRIPTION OF POSITION
The Controller works under administrative direction of the VP for Finance & Treasury
Services and is responsible for supervising a manual and/or computerized accounting function within
a large accounting division. Operating within the higher education environment, this position is
governed by the Governmental Accounting Standards Board (GASB), Generally Accepted Accounting
Principles (GAAP), Arkansas state and federal laws, and college policies. Working closely with
audit guidelines, this position is held responsible for the general ledger accounting functions and
processes, frequently providing financial status updates and reports to internal leadership and
external authorities.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Daily Financial Services: reviews and approves journal entries, makes necessary adjusting
entries, reconciles payroll related liabilities and ensures proper reporting to state and federal
agencies, reviews and verifies all payroll reports, and oversees all activities related to general
ledger accounting including capital asset and construction in progress record maintenance.
2. Reporting and Data Maintenance: coordinates external audits and serves as a liaison
between College leadership and state auditor and supervises the preparation of audit schedules.
Administers all the documentation and reconcilement from accountants by scheduled monthly
deadlines, oversees the preparation of the monthly and quarterly financial reports, prepares
reports associated with bond requirements, and is also responsible for the annual financial
statements, notes to the financial statements, and management’s discussion and analysis. Supervises
and monitors completion of all fiscal year-end reconciliations, adjustments, and closing
procedures. Responsible for ensuring that the financial records are in compliance with laws,
ordinances,
regulations, grant agreements, contract obligations, GAAP and GASB. Assists the VP in the
implementation of all new reporting requirements.
3. Systems Management: utilizes the college Banner software systems for data entry,
monitoring, and verification; assists with the testing and implementation of Banner self- service
modules and other related automated processes. Assists in the implementation of automated financial
reporting.
4. General Ledger Accounting: manages the cross training of general ledger accountants,
ensuring high accountability for the maintenance of a cross functional accounting staff; prepares
all required reporting in a timely and consistent manner; verifies monthly general ledger
reconciliations including payroll reconciliations and feeds; ensures months are closed in a timely
manner; and demonstrates a high level of attention to detail.
5. Supervisory Duties: responsible for the supervision of General Ledger Accounting
personnel, including the oversight of capital assets, financial statements, and restricted funds;
utilizes effective interpersonal skills and experience in conflict resolution or change management
as it relates to the supervisory role; and able to develop the skills and evaluates the performance
of all direct reports.
6. Policy and Procedure: participates in the ongoing development, implementation and
maintenance of policies, procedures and internal controls; assists the VP in the direction of
internal procedural audits and the periodic assessment of internal controls; responsible for
monitoring and maintaining accounting operations policies and standard operating procedure manuals
and materials; and communicates related expectations clearly. Monitors regular accounting functions
of the department to ensure
procedural compliance and proper segregation of duties are maintained.
7. Innovation and Collaboration: understands the value of collaborative team environments and
is able to foster this approach both internally within the Accounting area, as well as with other
internal and external Business partners. Promotes a team approach in the workplace, encouraging and
modeling collaboration in work duties, activities and project management; manages problems;
solutions and opportunities from a multiple resolution perspective.
8. Performs any other related duties as required or assigned.
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