2024 Fall Workshop
October 30 - November 1, 2024 | Austin, Texas
Haunted Campuses:
Navigating Challenges in Higher Education

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Business Partner Resources

Thank you for your partnership and support of SACUBO as a Business Partner for the 2024 Fall Workshop in Austin, TX. Below you will find important information to help you prepare for the event. Should you have questions or need any additional details, please reach out to [email protected].

Exhibit Details & Schedule  |  Due Dates & Deadlines  |  Register Representatives Lead Retrieval  |  Shipping & Material Handling  |  Electrical & AV  |  Engagement/Passport Program  |  Attendee List


Exhibit Details & Schedule

The exhibit area will be in the foyer of the JW Grand Ballroom located on the 4th level of the JW Marriott Austin. Please note that registration, breaks, and meal buffets will also be located in this area.

Each exhibitor setup includes:

  • One (1) 6' Skirted Table
  • Two (2) Chairs
  • One (1) Waste Basket
  • Access to Conference WiFi

Exhibit table numbers will be assigned one month prior to the conference. You will be notified by email with your table assignment.

View Exhibit Table Layout
View Venue Floorplan

Below is the schedule of events that will take place in the exhibit area. You are not required to staff your table during all of the listed hours, but we encourage you to have someone present during the breaks and Happy Hour.

Tuesday, October 29, 2024 3:00 PM – 7:00 PM Move-In
Wednesday, October 30, 2024 9:00 AM – 10:00 AM Move-In
  10:00 AM – 8:00 PM Registration Hours
  2:50 PM – 3:10 PM Afternoon Break
Thursday, October 31, 2024 7:00 AM – 7:00 PM Registration Hours
  9:10 AM – 9:50 AM Morning Break
  3:00 PM - 3:30 PM Afternoon Break
  5:20 PM – 6:20 PM Business Partner Happy Hour
Friday, November 1, 2024 7:00 AM – 12:00 PM Registration Hours
  9:10 AM – 9:50 AM Morning Break
  10:00 AM Move-Out


Due Dates & Deadlines

The document linked below contains a comprehensive list of due dates and deadlines for all partnership levels. Note that some of the benefits listed may not be included with your package. Please review the 2024 Fall Workshop prospectus for a list of items included with each package.

Due Dates & Deadlines
2024 Fall Workshop Prospectus

Registering Representatives

Exhibitor badges give you access to the exhibit area, social events, and meals at the conference. Space permitting, exhibitor representatives are welcome to observe sessions. To receive CPE credits, you must be registered as a full conference attendee.

The deadline to register your representatives is October 16, 2024. After this date you will be required to register onsite as a full conference attendee.

To redeem the complimentary registrations included in your partnership package:

  1. Login to the SACUBO website to access the SACUBO 2024 Fall Workshop Registration Form
  2. Select “Business Partner” when asked “Are you registering for the Fall Workshop as an attendee or business partner?”
  3. Under the Registration Details and Preferences Section, you will select “Complimentary Registration Redemption” as your Business Partner Registration.
  4. Proceed through the form using the “Next” button until you reach the Summary page.
  5. Enter the discount code provided to you and select “Apply” before submitting the form to remove the cost of registration.

Additional exhibitor representative badges can be added for $275 each. To purchase, follow steps 1 and 2 above. At step 3, you will select “Business Partner Exhibitor Additional Representative.”  You do not need a code to purchase additional representatives.

Conference Registration Form

Lead Retrieval

With the purchase of lead retrieval, you can scan attendees' badges with your smartphone or tablet and access real-time reports.

The deadline to order lead retrieval is October 16, 2024. Lead retrieval can be purchased during the initial sign-up process or by emailing the office at [email protected]. Lead retrieval will not be available for purchase onsite at the event.

PRICING

  • Lead Retrieval - $350 - Includes two licenses to the lead retrieval portal.
  • Additional licenses can be purchased for $175 each.

The license(s) for your lead retrieval is connected to the conference app. You will be receiving an email approximately one week prior to the conference with instructions on how to login, assign your licenses, and use the lead retrieval platform.


Shipping & Material Handling

The Business Center (FedEx Office) is located on the fifth-floor meeting space. Hours of operation are Monday – Friday from 7:00 AM – 7:00 PM, Saturday and Sunday from 9:00 AM – 5:00 PM. After hours assistance is available and can be reached by dialing “0” on any house phone.

Shipments are not to be received more than 5 business days in advance of conference dates or storage fees may apply. All incoming and outgoing packages will incur handling charges.

Please see FedEx Office pricing guidelines for more information.

View FedEx Office Instructions & Pricing

Shipping Address – Please Label Packages As Follows:

Onsite Representative’s Name (Onsite Representative’s Cell Number)
c/o FedEx Office at JW Marriott Austin
110 E 2nd Street
Austin, TX, 78701
SACUBO 2024 Fall Workshop

Box _____ of _____


Electrical & AV

Markey’s Rental & Staging is the exclusive provider of Electrical, AV, and Internet services for the JW Marriott Austin. Use the links below to view pricing and place orders for your exhibit space.

Electrical & AV Pricing Guide
Electrical & AV Order Form

Exhibitor Engagement/Passport to Prizes Program

To encourage engagement with exhibitors, attendees will have the opportunity to participate in the Passport to Prizes program! Each exhibit table will have a unique QR code on display during the Thursday night Happy Hour that attendees can scan using the conference app. Once attendees have visited all of the exhibitors/scanned all of the codes, they will be entered into a prize drawing.

Receive even more exposure by donating a prize! Sponsors and exhibitors that donate a prize will be recognized in the conference app and during the prize drawing. The drawing will take place during Closing Remarks on Friday and the winners will be instructed to retrieve their prize from your exhibit table during that morning's break. Email [email protected] to contribute a prize to the drawing!


Attendee List

SACUBO does not sell the attendee list for any of our events. As a participating sponsor or exhibitor at a SACUBO event, you will receive the attendee list as a part of your partnership package at no additional cost.

For Business Partners with early access to the attendee list, you will receive the list two months prior to the conference with updated lists sent every two weeks. All other partners will receive the list one month prior to the conference with an updated list sent two weeks before the event. A post-event attendee list will be sent within one week after the conference to all partners.

If you are contacted by an outside party advertising the sale of the SACUBO 2024 Fall Workshop attendee list, be aware these emails and solicitations are spam. If you receive an email from anyone outside of the SACUBO Office claiming to have access to the attendee list, please do not respond and forward the email to [email protected].