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| Wednesday, February 25 | |
| 4:30 PM - 6:30 PM | Set-Up Table Displays |
| 6:30 PM - 8:30 PM | Opening Networking Dinner & Reception |
| 8:30 PM | Clear Table Displays |
Shipping & Material Handling
Please review the Hilton’s exhibitor fact sheet for information on shipping and material handling.
Hilton Exhibitor Fact Sheet
Registering Representatives
The deadline to register your representatives is February 16, 2026. After this date, you will be required to register onsite.
To redeem the complimentary registrations included in your partnership package:
- Login to the SACUBO website to access the SACUBO 2026 Leadership Forum Registration Form
- Select “Business Partner” when asked “Are you registering for the SACUBO Leadership Forum as an attendee or business partner?”
- Under the Registration Details and Preferences Section, you will select “Complimentary Registration Redemption” as your Business Partner Registration.
- Proceed through the form using the “Next” button until you reach the Summary page.
- Enter the discount code provided to you and select “Apply” before submitting the form to remove the cost of registration.
Leadership Forum Registration
Attendee List
As a participating Business Partner at the SACUBO 2026 Leadership Forum, you will receive the attendee list as a part of your partnership package at no additional cost.
For Business Partners with early access to the attendee list, you will receive the list two months prior to the conference with updated lists sent every two weeks. All other Business Partners will receive the list one month prior to the conference with an updated list sent two weeks before the event. A post-event attendee list will be sent within one week after the conference to all Business Partners.
The SACUBO 2026 Leadership Forum Attendee List is the proprietary property of the Southern Association of College and University Business Officers. These lists may only be used to contact attendees up to two times, only for the specific purpose of promoting the sponsor/exhibitor’s participation at the specified show and/or as a follow-up after the show. The Sponsor/Exhibitor agrees not to duplicate, publish, permit the list to be published, merge it into the sponsor's/exhibitor’s company database(s), or use it for any other purpose not expressly provided for in the agreement.
Unauthorized Vendors
Please be aware of potential scammers who may attempt to contact you under the guise of our association or event management team. These individuals may offer services, claim to sell attendee lists, hotel reservations, or solicit unauthorized payments.
Please be advised:
- Our association will always communicate with you directly through official channels.
- We do not engage third-party companies to sell attendee lists or other services on our behalf.
- If you receive any suspicious emails, phone calls, or messages claiming to be from our event, do not engage with the sender.
For your security:
- Verify the legitimacy of any communication by contacting us directly.
- Never provide payment details or personal information to an unsolicited contact.
Your participation is incredibly important to us, and we want to ensure your experience is secure and positive. If you have any doubts or questions about the authenticity of a communication, please reach out to us immediately. We also encourage you to report fraudulent activity to the Federal Trade Commission
Unauthorized Vendor List
Payment Policy
Payment in full for all booths and/or sponsorships is due no later than December 23, 2025. Booth and sponsorship commitments made after December 23, 2025 must be submitted with 100% payment.
IMPORTANT NOTE: Exhibit space reservation and sponsorship commitments are not secured until full payment is remitted. If an exhibitor or sponsor fails to make required payments as described, SACUBO may release any unpaid items without further notice and without obligation to refund monies previously paid.
To qualify for and retain the original reserved rate for exhibit space, full payment for the space must be remitted by the posted deadline. If full payment is not received by the deadline, any rate discounts obtained at the time of original booking will become void, the space will be subject to current posted rates, exhibitor will be responsible for the new adjusted total, and full payment must be remitted before space is officially assigned to exhibitor.
Implementation of Benefits
SACUBO will begin to recognize your company as a sponsor or exhibitor and fulfill agreed-upon benefits once payment in full has been received.
Cancellation Policy
Notice of cancellation of all or a portion of any exhibitor and/or sponsorship commitment must be submitted in writing to SACUBO via email [email protected] and is subject to the payment of cancellation fees as outlined below:
| Date Notice of Cancellation is Received by SACUBO | Cancellation Fee |
| 60 days or more prior to event | $250 |
| 30-59 days prior to the event | 50% of total exhibit and/or sponsorship commitment |
| Less than 30 days prior to the event | 100% of total exhibit and/or sponsorship commitment |
Cancellation fees will be imposed uniformly and will apply whether or not the space is resold.
Unauthorized Events and Use of Meeting Space
Sponsors and exhibitors agree not to extend invitations, call meetings, host hospitality events, or otherwise encourage the absence of attendees from the exhibit hall and meeting rooms during the hours of all conference activities and official evening events. All requests for meeting rooms, hotel suites, and special function rooms must be approved by SACUBO.
If you have any questions, please contact [email protected] or call us at (206) 210-7751 if you have any questions or need further assistance.
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