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2026 Fall Conference Business Partner Resources

Due Dates & Deadlines

• 9/11/26 – Payment due date
• 10/15/26 – Deadline to submit logo for print materials
• 10/21/26 – Representative registration closes

The handbook linked below contains details and deadlines for all sponsorship deliverables. Note that some of the benefits listed may not be included with your package. Please review the partnership grid on page 18 of the 2026 prospectus for a list of items included with each package.

View Sponsorship Handbook

View 2026 Prospectus

Exhibit Schedule

The exhibit area will be in the Palisades Corridor of the Hilton Myrtle Beach Resort.

Exhibit Table Details

Exhibit table numbers will be assigned before the conference. You will be notified by email with your table assignment. 

Table Assignments - Available by 10/15/26

IMPORTANT NOTE: The Fall Conference features table-top exhibits with a limited footprint of approximately 8’ wide by 6’ deep. Please plan your exhibitor setup accordingly.

WHAT’S INCLUDED – Each table-top exhibit space is approximately 8’ wide x 6’ deep and includes:

• One (1) 6' Table with Tablecloth
• Two (2) Chairs
• Access to Conference WiFi

ELECTRICITY: Power hook-ups are not included with exhibit space. To purchase electricity, see the Exhibitor Services section for ordering information.

WI-FI: Exhibitors will have access to the complimentary conference Wi-Fi. See the Exhibitor Services section for information on ordering additional services.

Exhibitor Services & Shipping

ELECTRICAL & AV: Electricity, dedicated internet connections, and AV equipment orders should be placed through the form linked below.

Electrical & AV Order Form

SHIPPING TO VENUE: For labeling instructions and material handling rates, please review the document linked below.

Package Handling Form

Registering Representatives

REGISTRATION DEADLINE: October 21, 2026

To register your representatives for the Fall Conference, you will need to follow the steps below and complete the conference registration form. Representative badges give you access to the exhibit area, social events, and meals at the conference. Space permitting, exhibitor representatives are welcome to observe sessions. To receive CPE credits, you must be registered as a full conference attendee.

The deadline to register your representatives is October 21, 2026. After this date, you will be required to register onsite as a full conference attendee.

COMPLIMENTARY BADGES

• Diamond – 8 Representative Badges
• Platinum – 6 Representative Badges
• Gold – 4 Representative Badges
• Silver – 3 Representative Badges
• Bronze – 2 Representative Badge
• Exhibitor – 1 Representative Badge

ADDITIONAL REPRESENTATIVE BADGES
Sponsors and exhibitors have access to up to five additional representative badges at a discounted rate of $350 each. These can be purchased by completing the registration form and selecting the “Business Partner Exhibitor Additional Representative” option when completing the form.

STEP-BY-STEP INSTRUCTIONS FOR REGISTERING REPRESENTATIVES

1. Navigate to the registration webpage and use the “Register Now” button to access the form.
2. If you aren't already logged in, enter your username and password.
3. Select the "Register Yourself" option if you will be attending the conference or "Register Linked Profiles" to register a member of your team and choose the first individual you would like to register from the drop-down menu. 
4. Fill in the necessary details.
5. When you reach the question “Are you registering for the Fall Conference as an attendee or business partner?” select “Business Partner.”
6. Under the Registration Details and Preferences Section, select the appropriate option for your Business Partner Registration.
1. Complimentary Registration Redemption – Redeem your included registration(s)
2. Business Partner Exhibitor Additional Representative – Purchase extra badges at the discounted rate
3. Full Workshop Registration – Attend the full conference and receive CPE credits
7. When you reach the bottom of the form, select "Register Linked Profiles" to select the next registrant for your team and repeat the process.
8. Once you have completed the form for all registrants, use the "Next" button at the bottom of the form to proceed to the summary page.
9. If you are redeeming complimentary registrations, enter the discount code provided to you and select “Apply” before submitting the form to remove the cost of registration.

Registration Link Coming Soon

Lead Retrieval

Get the most from your exhibit with the latest proven lead retrieval technology. A2Z's full-featured mobile app is ready to load on your iOS or Android device. Scan or manual input. Bright on-screen functionality. Unlimited Custom Sales Qualifiers. Add or edit custom notes.

A2Z Leads™ Mobile App

• $350 per 3 activations
• $550 per 5 activations
• $750 unlimited activations

Order Lead Retrieval - Coming Soon!

*Disclaimer: You will use your own device and download the A2Z Leads app. Devices supported include iPhone 6 or later running iOS 8 or later and Android (autofocus w/8.0 or later). 

A2Z Events is the official and only authorized provider of lead retrieval services for this event. Be cautious of third-party solicitations offering attendee lists or requesting exhibitor information. They are not affiliated with the event and may be fraudulent. If you receive suspicious communications, please contact us directly to verify authenticity.

Exhibitor Engagement Program

Details coming soon!

Receive even more exposure by donating a prize! Email [email protected] to contribute a prize to the drawing!

Attendee List

As a sponsoring or exhibiting Business Partner at the SACUBO 2026 Fall Conference, you will receive the attendee list as part of your partnership package at no additional cost.

For Business Partners with early access to the attendee list, you will receive the list two months before the conference, with updated lists sent every two weeks. All other Business Partners will receive the list one month before the conference, with an updated list sent two weeks before the event. A post-event attendee list will be sent within one week after the conference to all Business Partners.

The SACUBO 2026 Fall Conference Attendee List is the proprietary property of the Southern Association of College and University Business Officers. These lists may only be used to contact attendees up to two times, only for the specific purpose of promoting the sponsor/exhibitor’s participation at the specified show and/or as a follow-up after the show. The Sponsor/Exhibitor agrees not to duplicate, publish, permit the list to be published, merge it into the sponsor's/exhibitor’s company database(s), or use it for any other purpose not expressly provided for in the agreement. 

Unauthorized Vendors

Please be aware of potential scammers who may attempt to contact you under the guise of our association or event management team. These individuals may offer services, claim to sell attendee lists, hotel reservations, or solicit unauthorized payments.

Please be advised:

• Our association will always communicate with you directly through official channels.
• We do not engage third-party companies to sell attendee lists or other services on our behalf.
• If you receive any suspicious emails, phone calls, or messages claiming to be from our event, do not engage with the sender. 

For your security:

• Verify the legitimacy of any communication by contacting us directly.
• Never provide payment details or personal information to an unsolicited contact.

Your participation is incredibly important to us, and we want to ensure your experience is secure and positive. If you have any doubts or questions about the authenticity of a communication, please contact [email protected]. We also encourage you to report fraudulent activity to the Federal Trade Commission.

Unauthorized Vendor List

Sponsor & Exhibitor Policies

PAYMENT POLICY

Payment in full for all booths and/or sponsorships is due no later than September 11, 2026. Booth and sponsorship commitments made after September 11, 2026, must be submitted with 100% payment.

IMPORTANT NOTE: Exhibit space reservation and sponsorship commitments are not secured until full payment is remitted. If an exhibitor or sponsor fails to make required payments as described, SACUBO may release any unpaid items without further notice and without obligation to refund monies previously paid.

To qualify for and retain the original reserved rate for exhibit space, full payment for the space must be remitted by the posted deadline. If full payment is not received by the deadline, any rate discounts obtained at the time of original booking will become void, the space will be subject to current posted rates, the exhibitor will be responsible for the new adjusted total, and full payment must be remitted before space is officially assigned to the exhibitor.

IMPLEMENTATION OF BENEFITS

SACUBO will begin to recognize your company as a sponsor or exhibitor and fulfill agreed-upon benefits once payment in full has been received.

CANCELLATION POLICY

Notice of cancellation of all or a portion of any exhibitor and/or sponsorship commitment must be submitted in writing to SACUBO via email [email protected] and is subject to the payment of cancellation fees as outlined below:

 
Cancellation fees will be imposed uniformly and will apply whether or not the space is resold.

UNAUTHORIZED EVENTS AND USE OF MEETING SPACE

Sponsors and exhibitors agree not to extend invitations, call meetings, host hospitality events, or otherwise encourage the absence of attendees from the exhibit hall and meeting rooms during the hours of all conference activities and official evening events. All requests for meeting rooms, hotel suites, and special function rooms must be approved by SACUBO.